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Nymo HR and rostering solution for fire and police services

High-level benefits: operational efficiency, staff optimization, improved compliance.

Key Features Overview

Highlight key features such as shift management, employee records, compliance tracking, and real-time scheduling.

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HR Management & Employee Records

Employee Records Management:

  • Store and manage employee details, employment history, job roles, contracts, and qualifications.
  • Visual representation of staff hierarchy (Org Chart) for efficient management.

Recruitment & Onboarding:

  • Integration with recruitment systems for seamless applicant tracking.
  • Automated onboarding workflows, contract issuance, right-to-work checks, and DBS (Disclosure and Barring Service) checks.

Absence & Leave Management:

  • Automated leave tracking, pro-rata entitlements, approval workflows, and leave balance calculations for shift workers.
  • Support for various leave types: annual leave, sick leave, and special leave.

Employee Self-Service Portal:

  • Allow employees to view and update personal details, request time off, and check leave balances.

Disciplinary & Grievance Management:

  • Case management for tracking disciplinary actions and grievances, ensuring confidentiality and role-based access to sensitive data.

Comprehensive Reporting:

  • Generate custom reports on workforce trends, absenteeism, and HR analytics to make data-driven decisions.
  • Secure document storage and audit trails for compliance with GDPR.

Rostering & Shift Management

Focus on efficient scheduling and shift management for fire and police services

  • Shift Scheduling:

Create and manage shift patterns for fire and police staff, taking into account 24/7 coverage, part-time roles, and emergency shifts.

  • Real-Time Rostering:

Live updates on shift changes, allowing for immediate roster adjustments and better coverage.

  • Multiple Contract Types:

Manage employees with multiple contracts, including part-time, full-time, shift-based, and flexible working roles.

  • Workforce Optimization:

Automatically balance shifts to meet operational needs, considering available staff, skill levels, and legal constraints.

  • Time & Attendance Integration:

Integration with time tracking systems to monitor attendance, overtime, and absence.

  • Emergency Staffing:

Quick identification of staffing gaps and automated alerts for urgent scheduling.

  • Customizable Shift Reports:

Generate shift reports to track attendance, overtime, and gaps in staffing.

Compliance, Reporting & Analytics

Customizable Reporting:

Tailor reports for compliance, workforce analytics, shift patterns, absenteeism, and performance reviews.

Audit Trails & GDPR Compliance:

Track changes to employee records and other sensitive data, ensuring full GDPR compliance.

Performance Management & Reviews:

Track staff performance through structured appraisals and performance reviews, highlighting areas for improvement and training needs.

External System Integration:

Integrate with other systems such as payroll, office tools (e.g., Office 365), and time tracking to create a seamless experience.

Audit Trails & GDPR Compliance:

Track changes to employee records and other sensitive data, ensuring full GDPR compliance.

Compliance Monitoring:

Track working hours, rest periods, and certifications to ensure compliance with industry regulations (e.g., working time regulations).

Training & Certification Tracking:

Monitor the completion of required training and certifications for fire and police staff, including mandatory courses and safety certifications.

Support, Training & Documentation

Help fire and police departments maximize the value of the system

  • 24/7 Support:

Comprehensive support channels: live chat, phone, and email. SLA-based support response times.

  • Knowledge Base & FAQ:

Extensive documentation, user guides, and troubleshooting FAQs available for all users.

  • Training & Onboarding:

Onboarding process with training for HR teams, rostering managers, and end users.

Video tutorials, user manuals, and step-by-step guides for using HR and rostering features.

  • Change Management:

Guidance on transitioning from old systems to the new HR and rostering solution, ensuring smooth adoption and system integration.

  • Customer Success Stories:

Case studies detailing how other fire and police services have successfully implemented the system and the benefits they’ve realized.

  • Contact Support:

Easy-to-find contact section for getting in touch with the support team, providing timely responses.

Pricing & Licensing

Provide transparency on system costs and licensing options

Licensing Models:

Flexible pricing options including subscription-based or perpetual licenses.

Cost Breakdown:

Transparent breakdown of system costs: upfront costs, professional services, training, support, and ongoing subscription/licensing fees.

Value Proposition:

Highlight the ROI and cost-efficiency of the system for fire and police services, including scalability and long-term sustainability.

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CCS Spark DPS
G-Cloud 15
NHS Frameworks
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Cyber Essentials
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DCB0129

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